🔊 Audio Learning
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📝 Lesson Practice

⬜ Fill in the Blanks
⬜ Matching
⬜ Multiple Choice
⬜ Reflection
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🗣️ English Goal

ask for a correction or confirm details on an invoice

💼 Workplace Goal

practice checking invoice details such as prices, quantities, and errors with suppliers or colleagues

💭 Warm-Up Question

Have you ever checked an invoice at work before?

📖 Short Reading

Maria works in the purchasing department. She received an invoice from a supplier yesterday. The invoice is for 50 boxes of office paper. Maria checks the price per box and the total price. She sees a small mistake. The invoice has 55 boxes instead of 50. Maria contacts the supplier to ask for a corrected invoice. The supplier agrees and sends a new invoice with the right quantity. Maria then sends the correct invoice to the finance team for payment. She feels happy to find and fix the mistake quickly.

🔎 Check Your Understanding


1.
Who received the invoice?


2.
What was wrong with the invoice?


3.
What did Maria do first after finding the mistake?


4.
What was the next step after the supplier sent a new invoice?

📚 Key Vocabulary

Word or phrase Simple meaning Example
invoice a document that shows what you bought and how much to pay I checked the invoice for the office paper order.
quantity how many items or units you buy The invoice shows a quantity of 100 pens.
price how much money you pay for one item The price per box is five dollars.
total the full amount of money to pay The total on the invoice is two hundred dollars.
supplier the company that sells products to you The supplier sent the invoice today.
correct right or without mistakes Please send a correct invoice with the right prices.
mistake an error or something wrong There is a mistake in the quantity on the invoice.
contact to talk or send a message to someone I contacted the supplier to ask about the invoice.
payment money you give to buy something The finance team needs the invoice for payment.
send to give or deliver something to someone The supplier will send a new invoice today.

💬 Useful Language

asking for a correction:
Can you please send a corrected invoice?

confirming quantity:
Is the quantity on the invoice correct?

checking price:
Can you confirm the unit price on the invoice?

reporting a problem:
There is a mistake in the quantity on the invoice.

requesting clarification:
Could you explain this charge on the invoice?

following up politely:
I am waiting for the corrected invoice. When can I expect it?

💬 Dialogue

🙂 Alex: Hi Sam, I checked the invoice from the paper supplier.

😀 Sam: Did you find any problems, Alex?

🙂 Alex: Yes, the invoice says 55 boxes, but we ordered 50.

😀 Sam: Can you ask the supplier to send a corrected invoice?

🙂 Alex: I already emailed them. I asked them to send a corrected invoice.

😀 Sam: Good. Did you check the prices on the invoice?

🙂 Alex: Yes, the unit price is correct. It is five dollars per box.

😀 Sam: Great. Let me know when the supplier sends the new invoice.

🙂 Alex: I will. Then I will send it to finance for payment.

✏️ Exercise 1 – Fill in the Blanks

1.
Can you please ____ a corrected invoice? (pay / order / send)

2.
I checked the invoice and the ____ is wrong. (quantity / delivery / supplier)

3.
Is the ____ on the invoice five dollars per box? (order / price / quantity)

4.
Maria will ____ the invoice to the finance team. (receive / call / send)

5.
There is a small ____ on the invoice. (mistake / contact / payment)

6.
Please ____ the quantity before you approve the invoice. (contact / confirm / pay)

🔗 Exercise 2 – Matching


1.
invoice

 


2.
supplier

 


3.
quantity

 


4.
mistake

 


5.
payment

 


Options:

  • a.
    company that sells items
  • b.
    how many items are bought
  • c.
    something that is wrong
  • d.
    money you give for products
  • e.
    shows what to pay for products

✅ Exercise 3 – Multiple Choice


1.
What should you do if the invoice has the wrong quantity?


2.
How can you check the price on an invoice?


3.
What is the best way to ask about a problem on an invoice?


4.
When do you send the invoice to finance?


5.
What is a polite way to ask for the corrected invoice?

🧩 Mini Practice

Practice answering aloud.


Say: Can you please send a corrected invoice?


Say: Is the quantity on the invoice correct?


Say: I see a mistake in the total price.


Say: When can I expect the corrected invoice?


Ask: What do you do if there is a mistake on the invoice?


Say: I contact the supplier and ask for a corrected invoice.


Ask: How do you check the details on an invoice?


Say: I look at the quantities, prices, and the total cost carefully.

💼 Workplace Action

Check a sample invoice document or photo and write a short note about any information you see, such as quantity, price, or total.

📝 Reflection


What is the most important detail to check on an invoice? Why?

🧭 Lesson Summary

In this lesson, you learned how to ask for a correction on an invoice. You also practised checking invoice details like quantity and price. Good job learning how to check invoices carefully at work.

🔎 Answer Key

Check Your Understanding

  1. Maria
  2. The quantity was 55, but the order was 50.
  3. She contacted the supplier.
  4. Maria sent the correct invoice to finance.

Exercise 1 – Fill in the Blanks

  1. send
  2. quantity
  3. price
  4. send
  5. mistake
  6. confirm

Exercise 2 – Matching

  1. invoice – shows what to pay for products
  2. supplier – company that sells items
  3. quantity – how many items are bought
  4. mistake – something that is wrong
  5. payment – money you give for products

Exercise 3 – Multiple Choice

  1. Ask the supplier to send a corrected invoice.
  2. Look at the unit price for each item.
  3. Could you explain this charge on the invoice?
  4. After you check and confirm it is correct.
  5. Can you please send a corrected invoice?
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